Financial and Administrative Functions
August 16, 2023
The Secretary-Treasurer’s Department is responsible for the following functions:
- Corporate Secretary function of Winnipeg School Division including the administrative management of the functions of the Board of Trustees, its committees and related matters:
- Financial management of WSD
- Financial and administrative management of the Pension Fund for Employees Other Than Teachers
- Financial management of the function of the Investment Committee including investment responsibility for the Children’s Heritage Education Fund, Margaret Crawford Trust Fund, and the Reserve Fund for Buildings (Insurance); and
- Administration of the Freedom of Information and Protection of Personal Privacy Act (FIPPA) and the Personal Health Information Act (PHIA).
Board of Trustees
Contact Person: Brenda Lapointe - 204-789-0469
Corporate secretarial services, within the Secretary Treasurer’s department, provides:
- administrative management of the functions of the Board of Trustees, its committees, and related matters
- responsibility for legal matters and liaison with WSD’s solicitors
- contract administration
- records management; and the general administration of the business affairs of WSD
Responsibilities related to the administrative management of the function of the Board of Trustees include the following:
- Maintaining and preserving the official records of the Board including minutes, policies, by-laws and legal documents
- Preparation of all correspondence, legal documents, and briefs arising from Board meetings
- Recording the proceeding of all Board and Committee meetings, and preparation of minutes, summaries of discussion, and reports arising from these meetings;
- Preparation, coordination and distribution of material for all Board and Committee meetings
- Scheduling of all Board and Committee meetings and providing notice to the trustees
- Receipt of, and preparation of listings of, official correspondence to the Board/WSD
- Arranging for the appearance of delegations at Board meetings
- Coordination of the FIPPA and PHIA